Using social media within the public sector has been an alien concept until relatively recently. Finally, however, many organisations, from councils to education and healthcare, are waking up to the realisation that using social applications to communicate with their community is not only desirable, but becoming essential in these times of rationalisation of resources and the rise of the smartphone, which has seen practically the whole of the UK become perpetually digitally connected.
Excitingly, innovative leaders in the public sector are starting to be recognised for their success, too. For example, Northumberland Council has just won an award for the way it utilised social media as part of its winter alerts service. More than 13,500 residents are now actively using its service to keep up to date with issues such as school closures or problems on the roads via Facebook and Twitter.
Experts say this is the way all public sector bodies from councils to colleges should be going, which is fine in theory, but the biggest challenge can be how to start, so I have pulled together Best Practice Social Media Tips for the public sector:
1. Who are you talking to?
Sounds basic, but by knowing who you are talking to, you can concentrate on communicating effectively with that segment and be able to respond quickly and effectively
2. Communicate – don’t lecture
It’s called social for a reason. Nonetheless, most companies, let alone public bodies, are still very guilty of push marketing, lecturing or preaching, rather than communicating, interacting and responding. If your designated bloggers or Tweeters don’t know the difference, you’re likely to be preaching to thin air as your potential audience will just tune out and not listen
3. Which social channel?
Each social channel has a different personality and different use. LinkedIn, for example, is very much for people who want to network professionally and for profiling their careers, so is particularly good for educational bodies to use to help their graduates, for example. Facebook is ideal as a social hub, where everything can be bought together as it has more daily users of a wider demographic and more equal age/gender range than any other.
- Twitter is a high speed news network ideal for communicating directly or sharing real time news.
- Pinterest and Flickr are great for visually impactful messages and events, as is
- YouTube, which is also is brilliant for training and information videos, and
- AudioBoo is best for the visually impaired or for those who want to be socially connected on the go as they can tune in and listen on their headphones.
You can have a presence on all the channels, but then tailor your output to suit each one and specific audiences you are trying to reach, or you can just pick and choose two or three to concentrate on initially and expand as you start to feel comfortable.
4. Be prepared
Make sure you have a social media policy document in place and that your staff know how you expect them to behave online (usually just as you would expect them to behave offline) and what is fine to share/say and what isn’t. Be clear about how you deal with any negative comments online, and make sure everyone is aware of the set procedures. Also think about what might happen in the worse case scenario and have a ‘social media crisis plan’ on file in place in order to inform and minimalise speculation and panic
5. Professional but personable
Maintain your professional standards with attractive profiles that are on brand for your organisation and provide the same courteous service you would strive to provide face to face. Yet you also need to remember this is social and people like to talk to people, so let your designated social media managers be themselves within the designated guidelines
6. Testing, testing: oops, you’re live on air!
On social media, more than just about anywhere else, it can be all too easy to be lulled in to a false sense that no one is listening, or that you are just talking to a select group of other users. Yet your social profiles are forever public facing broadcasting unless they are locked down, and should be treated with the same care as you would treat any other public facing communication, and with due respect for the fact it changes very quickly. So 1) always be professional, 2) only participate after relevant training, 3) have regularly updated guidelines and 4) NEVER let temporary staff loose on it
7. Ban the tumbleweed
And finally, do make sure that once you start you continue – no ignoring anybody who asks a question or for information via your social media profiles or suddenly going quiet. One of the worst things any organisation can do is to have a social presence that is empty, inactive and as quiet as an abandoned ghost town with tumbleweed blowing up the main street.
Being social is all about responding, communicating and sharing information. As a public sector organisation it is your duty to do all three, so it is a potentially a match made in Heaven, so long as you make sure you do it right – and if you want some help, don’t hesitate to get in touch on hello@themediamarketingco.com.
This was first published on PublicTechnology.net.







